LARge eVENT Volunteer DESCRIPTIONS
HBL’s signature rides – the Haleʻiwa Metric Century and Honolulu Century Ride – are also major volunteer events! Volunteer shifts start four days before each big ride, so even registered riders can help pitch-in and make the event a success. Below are descriptions of each position to help you determine what job suits you best.
*HEAVY* = Heavy lifting involved. Volunteers should be able to lift 40lbs.
Individual volunteer opportunities
Aid Station equipment delivery *Heavy*
This is a very important role- In order to get the aid stations ready for the riders on event day, volunteers are need to drop-off equipment to the aid station locations. Get ready for some heavy lifting! HBL will provide the trucks information and route directions.
Aid Station Truck Loading / unloading *Heavy*
Bike Valet
Valet and watch over the bikes for people who will be stopping by to pick up their packets. HBL will provide tents and chairs for you to use. Bike valet volunteers should be able to lift a 25 lb bike and place it on the bike rack. For heavier bikes and e-bikes we recommend parking them free-standing or leaned against a secure structure instead of lifting and hanging them on the bike rack.For bike valet instructions, click here: Bike Valet Instructions. For prior tutorials on how to set up and breakdown the bike racks, go to: MBB Bike Valet Racks. Scroll down to the ‘Installation’ title for a printed or video tutorial.
day of packet pick-up & late registration
At the start area we provide a station where riders can pick-up their packets or late-register for the ride if they didn’t have the chance previously. Volunteers are needed to help register participants the morning of the ride and to provide packets to those who have already registered, but could not attend packet pick-up. HBL Staff will provide instructions on how to process late registrations.
Flag bearer
For HCR, we will be splitting the riders into different groups based on their cycling levels. You will holding a bearer with a teammate to signify each group at the starting line.
Packet Pick-up Truck Loading & Unloading *HEAVY*
Get your CrossFit on by loading rider packet supplies and merchandise into the HBL vehicles to take over to the Ala Wai Clubhouse for unloading. Be ready for a good workout; there are no elevators at the HBL office – we’ll be moving up and down 31 stairs. We recommend wearing covered shoes and comfortable clothing!
Packet Stuffing & Set-up
Location: Ala Wai Golf Course Clubhouse
Help fulfill rider packets by stuffing envelopes (assembly line style) with rider bibs, event information, flyers, and safety pins. We’ll also be arranging the packet pick-up layout by setting up the sections for merchandise, help desk, etc
Packet Pick up Teams/ Tables
Location: Ala Wai Golf Course Clubhouse
● Bike Valet: Valet and watch over the bikes for people who will be stopping by to pick up their packets. HBL will provide tents and chairs for you to use. Bike valet volunteers should be able to lift a bike (about 20lbs) and place it on the bike rack. For heavier bikes and e-bikes we recommend parking them free-standing or leaned against a secure structure instead of lifting and hanging them on the bike rack.
● Greeters: Greeters will be greeting the riders at the entryway with a master list of the riders, post-it notes, and pens. When you greet a rider, please ask for their name. Make sure the rider pronounces their name CLEARLY. If you’re still unsure, ask for their last name. We have many riders with VERY similar names, so please double check to prevent any confusion. Once you confirm their name, refer to the master sheet and write their rider number on a sticky note to give to them. Direct them to the appropriate number station. Make sure to smile! ◡̈
● Packet Givers: Once the rider has been directed to a number station, packet givers will provide them with 2 things: a generic packet + number set (includes bib # + bike plate). If the rider opted for an event t-shirt or jersey, their sizes will be on the back of their number set. If so, please direct them to the t-shirt/ jersey table.
● T-shirt/ Jersey Givers: If a rider has been directed to you, please check on the back of their number set (bib # + bike plate) for their sizes. BE sure to double check your work. Once that’s done, send them over the merch table to check out HBL items.
● Help Desk & Late Registration Help people register for the event if they have not already signed up and troubleshoot any issues. HBL Staff will provide training on how to use the event registration site prior to your shift.
● Merchandise Sales: Bring out your inner sales person and help sell HBL merchandise. You’ll be using HBL’s payment processor, Square, to accept payments. Prior knowledge of a Square and HBL Merch is a plus, but HBL Staff can also provide training.
Parking lot attendant
Help guide and line up cars. Depending on the location, you will have to line up the cars in an orderly fashion.
Pizza Delivery (volunteer provides car )
Pick-up pizza from a Costco food court nearest you and deliver them to the intended event location. We recommend parking close to the Costco building as you’ll be loading a lot of pizzas (you may need to use one of Costco’s shopping carts). An HBL staff member will contact you for the pizza order the day prior. You’ll need your driver’s license, Costco card and credit card to purchase the pizzas (HBL will reimburse you).
Ride command (prior experience or training required )
The command center makes sure the event is safe for everyone and rolls out as planned. Here, all lines come together and in case of an emergency or a hazard, the proper measures will be taken. You will support the course marshals, who are working hard to make the ride a pleasure for all participants. They will have many different things going on at the same time, so please be accurate, quick, and to the point when speaking to a course marshal (avoid small talk!). General understanding of O‘ahu (specifically HMC & HCR routes) is a plus. If you’re up for the challenge, please contact HBL ( bicycle@HBL.org ) ASAP to schedule a training session.
Ride Event set-up / clean-up *Heavy*
You’ll be setting up or breaking down tents, tables, bikes racks, and other event equipment. Be sure to wear covered shoes and comfortable clothing for this job as this does require a lot of fitness.
Route Sign Prep & Loading *heavy*
Location: GP Roadways (Manapuapua)
At GP Roadways, you’ll help load road signs/ barricades for HBL’s cycling events onto the sign truck. This job involves working with metal signs, sharp edges, and staples so we recommend wearing covered shoes, a long sleeve shirt, and work gloves.
Route directional sign deployment / Pick-up *heavy*
You’ll be deploying or picking up all of the road/ barricades signs that go along the event’s ride route, as outlined in the sign deployment plan provided by the lead volunteer. Physical work involves metal signs, sharp edges, and attaching/ detaching staples from the road signs.
Rubbish truck driver & pick-up (Volunteer provides truck ) *heavy*
Got a truck? Awesome! Help HBL during ride event day by collecting trash from aid stations and taking it to the transit center for disposal.
Runners/ floaters *heavy*
Be ready to jump in when help is needed! You’ll be supporting HBL with any tasks/ requests that may come up.
group volunteer opportunities
*Adopt-an-aid- station
Looking for a group volunteer opportunity for work, school, or fun? Adopt-an-Aid-Station for one of HBL’s biggest cycling fundraisers: Hale‘iwa Metric Century or Honolulu Century Ride. As an Aid Station Adoptee, your group will be responsible for: setting up at the aid station location, greeting riders, preparing & distributing refreshments, and cheering on the riders! On the day of the event, HBL will drop off event equipment you will need to fuel and hydrate the riders. All you need to do is appoint an Aid Station captain and show up with your team (15+ people required)! Check out the different aid station locations for each event!
Haleiwa Metric Century Ride (HMC) – Last sundAy of April
- YMCA Camp Erdman – 30K turnaround
- Waialua District Park
Sunset Beach Neighborhood Park – 50K turnaround - Kahuku District Park – 80K turnaround
- Hau‘ula Beach Park – 100K turnaround
HONOLULU CENTURY RIDE (HCR) – LAST SUNDAY OF SEPTEMBER
- Kapi‘olani Park – Start/ Finish
- Sandy Beach – 12 miles outbound only / Turnaround point for 25 mile riders
- Kailua Intermediate School – 25 miles out / Turnaround point for 50 mile riders
- Kahalu‘u Beach Park – 37 miles outbound only / Turnaround point for 75 mile riders
- Swanzy Beach Park – 50 miles out / Turnaround point for 100 mile riders
- Hawai‘i Kai JAIMS – last inbound aid station before finish
cheer-for-cyclists
HMC Location: Kaiaka Bay Beach Park
HCR Location: Kapi‘olani Park
Cheer on cyclists at the finish area! Bring out some friends and family to help boost the energy of those who participated in the ride. If you’re feeling crafty, spirit signs are a great way
Interested in a group volunteer opportunity? Choose an event and location, then email bicycle@HBL.org, to sign-up!
Mahalo!
Thank you for your interest in volunteering with the Hawaii Bicycling League (HBL). Volunteers are the backbone of all HBL events, ranging from: Zach’s Ride, Open Streets, HMC, HCR, and many more. Without the voice and support of HBL’s amazing volunteers, Hawai‘i would not— and could not succeed in becoming a cycling paradise. Mahalo nui loa to all past, current, and future volunteers!
